Here is a step-by-step guide for changing your Estonian company's registered office address in the Estonian e-Business Register. If you also need to change your contact person please see this article.
Log in to the e-Business Register using your Estonian e-resident card or ID-card. Smart-ID does not work with the Business Register yet.
Alternatively, you can use an Estonian mobile-ID if you used it to register a company in Estonia.
Click on "My undertakings" and then choose the company you want to access by clicking on the company name.
Under the Main information tab click "Change the data".
Click on the "Change" tab, which you can see under Contacts section.
Type "Veskiposti 2-1002" to the search bar and select the only result displayed by clicking on it. When done click save.
It is important that you have suite number 1002 included in the address to ensure safe mail deliveries. Therefore always search for Veskiposti 2-1002 instead of Veskiposti 2.
If you also want to update your company public email on the register please delete your previous public email and type a new one. Changing your company email might be reasonable if your public email was your previous service provider's email.
Unicount recommends activating eesti.ee email for reducing spam and then assigining it to be your public email address.
Please note that you need to click the email confirmation link sent to your email address.
Adding the Unicount spam proof email address is an option available for clients who do not want to reveal their actual email to the public and would like Unicount to receive any official emails from Estonian government agencies.
After you add Unicount official email firstname.lastname@example.org Unicount needs to confirm that too by clicking on the link in an automatic email confirmation. You cannot submit your application before Unicount has confirmed the use of its email by your company.
Click the "Confirmation of the application" tab to add your digital signature to the browser. If signing fails see this article for resolving common Estonian ID-card related issues.
Please note that Unicount does not need to sign this application even if the Signature missing information is displayed. If you have more than one board member then one signature is sufficient if all of the board members have unlimited representation rights.
To review the changes in the application see the Application text below. It should look like this.
You only need to pay a state fee of 25 Euros for changing your company details if the previous address was not in Tallinn. Changing the company address within Tallinn is free of charge.
Moving your company between municipalities also means changing company articles of association and you should contact Unicount support for help. Please see the notes for this.
For paying the state fee select one of the Estonian bank links if you have a bank account in Estonia. Submission can then be ticked to be automatic after successful payment.
If you have no bank account in Estonia use the government IBAN accounts displayed to you. To see the bank details click on "Payment of the state fee at a bank branch or via an Internet Bank".
Please make sure that you use the correct description of payment and also the reference number provided by the Business Register. There is no card payment option available. If you cannot use the reference field add the reference number to the description field in addition to the usual payment description. If there is not enough space for both use a reference number, as it might be the best identificator that helps match your payment with the application.
With the Wise IBAN account, some clients have had problems with the payee name "Rahanduministeerium". We have heard that replacing it with "Ministry of Finance" gets you past this error.
If the court cannot find the payment on the state payment system the application would be rejected. You can then resubmit the same application with proof of your payment as an additional file.
After making the payment submit your application for processing. For this click on "The state fee has been paid".
When your submission is successful this confirmation message appears with processing deadline information. If your changes are not accepted by the deadline check if the court has issued any resolutions about deficiencies in your application.
This error message is displayed in the e-Business Register when a shareholder resolution is required to change the company seat location. This can be either changing management seat location from one country to another or switching the municipality in Estonia.
The reason is that changing company seats is included in articles of association. Company articles can only be changed by company shareholders normally. Please contact Unicount for further support then.