As a licenced service provider, Unicount needs to comply with Estonian regulations requiring us to identify company representatives and beneficial owners.

After completing payment for your company formation and/or virtual office subscription you will be redirected to the Unicount Client Dashboard Client Data view.

This is how you can submit your Client Data:

Fill in the required Business details as shown in this example screenshot with Unicount data. When you are done click "Save changes" in the top right corner.

Company contacts sample with Unicount data

Company profile sample with Unicount data

When done move to the "Ownership" tab where you can insert the beneficial owners of the company.

In the Ownership tab, check if all natural persons who control more than 25% of the company through direct ownership or indirect ownership are inserted. They are also called "beneficial owners".

Mathematically there cannot be more than 3 beneficial owners controlling more than 25% of the company. You can read more about beneficial owners here.

If there are no natural persons controlling more than 25% of the company through direct or indirect ownership you can insert board members as beneficial owners. Having no natural person controlling over 25% of voting rights normally applies to large companies having many shareholders.

If you are the only beneficial shareholder you can easily confirm your existing details by clicking "I am the only ultimate beneficial owner (UBO) of the company". You would not be able to submit a single beneficial owner without ticking this confirmation box.

If the beneficial owners have Estonian personal ID codes issued by the e-Residency program please insert those instead of the country of residence/citizenship ID codes.

When you are done click the "Save changes" button in the top right corner.

When done move to the "Documents" tab where you can insert the passport information and upload passport copies of the beneficial owners of the company.

In the Documents tab, insert passport information and upload valid passport copies for all of the beneficial owners. The natural persons inserted on the previous "Ownership" tab are displayed here so that you can easily add a passport copy for all of them. Please upload PDF or JPG files only.

If no valid passport EEA ID-cards are accepted. Please upload both sides of the ID-cards.

When you are done click the "Save changes" button in the top right corner.

If all the required information is inserted clicking on Save Changes opens the signing popup where Unicount asks you to sign digitally to confirm the inserted Client Data.

Signing will be triggered with the same eID method that you used to log in to the Self-Service, so it is either an Estonian e-resident card, ID card, Smart-ID, or Mobile-ID.

Before you can sign your Client Data with your Estonian e-resident card, ID card, Smart-ID, or Mobile-ID if please confirm the following by ticking the appropriate boxes:

1) There are no persons entered into EU sanctions lists among shareholders, members of the board, or ultimate beneficial owners of the company

2) There are no politically exposed persons among shareholders, members of the board, or ultimate beneficial owners of the company

3) The information provided is true, complete, and reflects the actual situation

4) I agree to Unicount Terms of Service

5) I agree to Unicount Privacy Policy

After you have successfully signed your Client Data Unicount contacts you only if there is something that requires further clarification.

Please note that Estonian e-resident card and ID-card-related issues with browser signing are very common. Unicount always recommends using Smart-ID when accessing online services. To retry signing in with Smart-ID instead log out from the Client Dashboard and log in again with Smart-ID.

Here you can read why Unicount recommends Smart-ID.

If you are convinced that you do not want to set up Smart-ID for convenient online authentication and signing please find the troubleshooting article for Estonian ID-card and e-resident card-related issues here.